Mail merge

What You Will Learn After completing this lesson, you will be able to: (Word 2000-2003) Open and Identify the Key Components of the Mail Merge Task Pane (Word 2007-2019 (365)) Identify Components of the Mailings Tab Use the Mail Merge Wizard Create a Data Source and Form Letter Using the Mail Merge Wizard Skip parts of your merge if a field is empty Create a Label Merge Using Outlook Contacts Create and Save a Word Table as a Data Source Handle Page X of Y header/footer numbering Troubleshoot mixed data types from Excel Handle Page Numbering in a Completed Merge Document Additional Written and Web Resources Cindy Meister's Mail Merge FAQ Mail Merge FAQ - MVP site Videos on Mail Merge from Microsoft - for Word 2013 but applicable to all Ribbon versions, useful for earlier versions as well Intro to Mail Merge - Using Mail Merge wizard, Intro with email merge from Outlook Contacts, Letter merges, Creating database, envelopes Take Mail Merge to the Next Level - Mail Merge without the Wizard, Previewing, Adding Custom Merge Fields, Comment Fields, Directory Mail Merge Advanced Mail Merge - field codes, formulae, and conditional statements, filters, SKIPIF fields How to Create A Mail Merge by Beth Melton, MVP and Dave Rado, MVP Creating a Mail Merge Data Source by Beth Melton, MVP (includes using Excel and Access) Mail merge emails - Lynda.com Use mail merge to send Access data to Word - Microsoft Support Mail Merge to email with Attachments - by Doug Robbins, MVP - see also: How to Convert Addresses Into a Mail Merge Data Source by Beth Melton, MVP and Dave Rado, MVP Individual Merge Letters by Graham Mayor, MVP Mail Merge in Word 2007-2013 by Graham Mayor, MVP - especially useful to someone transitioning from earlier versions of Word. Document Splitter by Greg Maxey - addin to break document into component documents MailMerge Graphics by Graham Mayor, MVP Using Address Blocks and Greeting Lines in Word 2010 (video) Lynda.com Making Your MailMerge Intelligent using IF Fields by Dave Rado, MVP Turning Word into a Pseudo-Database Using Mail Merge

One of several task panes new to Word 2002. Task panes are designed to make working with specific features in Word easier and more efficient, and the Mail Merge Task Pane is no exception. The Mail Merge Task Pane contains the Mail Merge Wizard and can be opened from the Tools menu by choosing Letters and Mailings and selecting Mail Merge Wizard. Practice: Opening the Mail Merge Task Pane 1. Create a new document. 2. (Word 2002-2003) From the Tools menu, choose Letters and Mailings and select Mail Merge Wizard. (Word 2007-2019 (365)) Select the Mail Merge Wizard under the Start Mail Merge button. Figure 1 –Mail Merge has changed significantly in Word 2002. Follow each step of the Mail Merge wizard to easily create merged documents. Mail Merge Wizard The Mail Merge Wizard is a tool designed to help make using Word's mail merge feature more interactive and intuitive. The Wizard consists of six steps that lead you through the entire merge process. Each step in the process requires you to make a decision that affects the option set displayed in the Mail Merge Task Pane. Steps 1-6 are listed below: · Step 1 – Select a Document Type. Choose the type of document you'll be merging with the data source. The choices include: Letters, E-mail messages, Envelopes, Labels, and Directories. · Step 2 – Select Starting Document. Select the main document. The choices include: Current Document (document in active window), Start from a Template (open the Template dialog box and choose one of Word's built-in templates or a custom template), or Start from an Existing Document (open the default document folder or navigate to a document folder and select a main document). · Step 3 – Select Recipients. Choose the type of data source you'll be using for the merge. Choices include: Use an Existing List (an existing data source saved to a local folder or document management system), Select from Outlook Contacts (use names and addresses from the Outlook Contacts folder), Type a New List (create a new data source -.mdb file - using Word's data form).

Document in Word. The good news is that it's a one-time setup - all labels will be created in one go.There are two ways to do a mail merge in Word:Mail Merge Wizard. It provides step-by-step guidance which may be helpful for beginners.Mailings tab. If you are pretty comfortable with the mail merge feature, you can use the individual options on the ribbon.To show you an end-to-end process, we are going to mail merge address labels using the step-by-step wizard. Also, we'll point out where to find the equivalent options on the ribbon. Not to mislead you, this information will be provided in (brackets).Create a Word document. In Microsoft Word, create a new document or open an existing one.Note. If your company already has a package of label sheets from a certain manufacturer, e.g. Avery, then you need to match the dimensions of your Word mail merge document with the dimensions of the label sheets you are going to use.Start mail merge. Head over to the Mailings tab > Start Mail Merge group and click Step by Step Mail Merge Wizard. Select document type. The Mail Merge pane will open in the right part of the screen. In the first step of the wizard, you select Labels and click Next: Starting document near the bottom. (Or you can go to the Mailings tab > Start Mail Merge group and click Start Mail Merge > Labels.) Choose the starting document. Decide how you want to set up your address labels:Use the current document - start from the currently open document.Change document layout - start from a ready-to-use mail merge template that can be further customized for your needs.Start from existing document - start from an existing mail merge document; you will be able to make change to its content or recipients

The tutorial explains how to do a mail merge from an Excel spreadsheet for labels. You will learn how to prepare your Excel address list, set up a Word document, make custom labels, print them and save for later use.Last week we started to look into the capabilities of Word Mail Merge. Today let's see how you can leverage this feature to make and print labels from an Excel spreadsheet.How to mail merge labels from ExcelPrepare Excel spreadsheet for mail mergeSet up Word mail merge documentConnect to Excel address listSelect recipientsArrange mailing labelsPreview labelsPrint labelsSave labels for later useMake a custom layout of mailing labelsAdd missing address elementsHow to mail merge address labels from ExcelIf you've had a chance to read our Mail Merge tutorial, a larger part of the process will be familiar to you because making labels or envelopes from Excel is yet another variation of the Word Mail Merge feature. Whatever intricate and intimidating the task may sound, it boils down to 7 basic steps.Below, we'll take a closer look at each step using Microsoft 365 for Excel. The steps are essentially the same in Excel 365, Excel 2021, Excel 2019, Excel 2016, Excel 2010, and very similar in Excel 2007.Step 1. Prepare Excel spreadsheet for mail mergeIn essence, when you mail merge labels or envelopes from Excel to Word, the column headers of your Excel sheet are transformed into mail merge fields in a Word document. A merge field can correspond to one entry such as first name, last name, city, zip code, etc. Or, it can combine several entries, for example the «AddressBlock» field.Microsoft Word will be pulling out the information from your Excel columns and placing it into the corresponding merge fields in this way:Before starting a mail merge, invest some time in setting

Although mail merge is one of the most practical features offered by Microsoft for sending customized bulk emails, it isn’t perfect. You can face issues with formatting, spacing, editing, adding/deleting data, and more. So, if you’re wondering, “Why is my mail merge not working?” or “Why is my mail merge not sending emails?” then this article is for you. Today, we will look at the most common problems that most mail merge users face, discuss solutions, and even suggest an alternative to Gmail mail merge when sending bulk emails. Before all else, you need to understand the issue behind your problem.Mail merge is a feature that can be used with a whole suite of applications from Office 365. Therefore, it’s compatible with Word, Excel, Publisher, and more. It can even be used with Gmail and Outlook. Unfortunately, each of these applications comes with potential problems during mail merge. If you’re wondering why mail merge is not working, the answer can be attributed to several causes that are specific to the Office 365 app you’re using. Your mail merge may not be working as it should because of: Messed-Up Data SourcesYou can use the mail merge feature on Windows and Mac, but your main data source could vary from an Excel spreadsheet and Access database to an Outlook/Apple contact list, a Word file, a CSV file, or any other database. If your data source is incorrectly formatted and has spaces, punctuations, or special characters, you will face problems with mail merge.

Merge Images Merge Barcodes Merge PDFs Store How-To Free Trial Mail Merge photos, pictures, logos and signatures Barcodes for Microsoft Word! Just a few, or Mail Merge thousands Import any part of a PDF directly into Word Automatically PDFpasteup™ Cut & paste images directly from PDFs as easily as regular images Copy PDF images, text, selected rectangular areas—all in Word Insert entire PDF pages into documents Perfect, crisp copies—keeps full original resolution Use manually or automate with Mail Merge Reformat PDFs, remix them, insert them into regular Word documents. Or mail-merge from PDFs. Fast, perfectly and easily. ...read more OnMerge Images™ add-in Customize documents and emails with different photos and graphics on each copy or each page! Use Microsoft Word's Mail Merge to automatically add personalized images that deliver your message clearly and persuasively. ...read more Click samples to enlarge Mail Merge letters personalized with signatures, logos and pictures Broadcast e-mails and faxes customized with photos and images Create conversation-starting badges and name tags with Mail Merge Publish up-to-date guides, catalogs and directories with mail-merged photos Make color-coded badges, IDs and labels (click samples for details) OnMerge Barcodes™ add-in All the popular barcodes.All the options and variations.No messy barcode fonts. Code 128 QR Code Intelligent Mail (OneCode) and Postnet UPC-A and UPC-E Code 39 Data Matrix PDF417 42 barcodes, click for full barcode list Barcode data can be: pulled from Mail Merge data sources copied from text in the Word document copied and pasted typed Data merging to printer, e-mails